FAQ

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NATEF and AYES have merged to form a brand-new organization: the ASE Education Foundation! This was effective January 1, 2018. What does this mean for you? No real change. We will still accredit programs and work with students to achieve internships and industry employment. We are just taking advantage of the ASE brand to make it easier to do so.

How do I login to the new Accreditation Portal?
If your program was accredited as of December 1, 2017 you can complete the “Send me my login credentials” link. If your program has never been accredited or was previous to December 1, 2017, you can complete the “I’m interested in accreditation” link. This will generate login credentials to you via e-mail.

Where Can I download the accreditation self-evaluation form and application documents? The accreditation documents are available in the Resources sectionof the website.

How long does it take to complete the accreditation process?
Once the application for accreditation is submitted, it can take roughly 6 months to complete the process. For programs that are renewing accreditation, it is recommended the application be submitted at least 6 months prior to your expiration date. PLEASE NOTE: The 6 months processing time is an estimate based on receipt of a complete application, including payment, and the premise the program does not require improvements prior to or after an on-site visit.

What are the accreditation fees?
Accreditation Fee Renewal of Accreditation Fee
Base Accreditation Processing Fee $950.00 $850.00
Manufacturer Specific Accreditation Processing Fee
(if applicable this fee is addition to the Base Accreditation Fee)
$475.00 $425.00
Honorarium for Evaluation Team Leader (ETL) at $250/day
*Please see below
*$500.00 *$250.00
Estimated mileage, hotel, and meal expenses for the ETL
**Please see below
$300.00 $150.00
Estimated Total Costs
Base program only
$1,750.00 $1,250.00
Note: It is anticipated that team members recruited from local independent repair facilities and dealerships will serve without charge to the institution.

The ASE Education Foundation must receive the application fee with the completed application. Applications received without payment will be returned to the program for resubmission with payment.

*ETLs are to receive an additional honorarium of $100 per additional program when evaluting mutilple programs at one location. Example: An ETL evaluates one general program and one manufacturer-specific program during an initial accreditation on-site eveluation. The honorarium paid to the ETL would be $500 for the standard two-day honorarium plus $100 for the additional program, for a total honorariumof $600.

ETLs are paid as independent contractors, not as school employees.

**Mileage is to be reimbursed at the “business purpose” rate specified by the IRS. Please visit IRS.gov fro the current mileage reimbursement rate.

Costs of accreditation/renewal of addcredition are subject to change. Contact the ASE Education Foundation for current information.

What type of payment types does NATEFare accepted?
NATEF The ASE Education Foundation accepts payment in the form of check, purchase order, and credit card (Visa, MasterCard, American Express).  Payment is required when the application is submitted.

Can I download Compliance Review forms? 
Yes, Compliance Review documents are accessible through the online portal and available in the Resources section of the website.

Can one of my Advisory Committee Member be a Team Member for our on-site visit? 
Yes, One Advisory Committee member that did not participate on the program self-evaluation can serve as a Team Member. More information regarding Team Member qualifications can be found in the Policies section of the Program Standards.

Can I submit my application without providing the Team Member list? 
No, team members must be provided when submitting your application. These individuals may change prior to the on-site evaluation. This is acceptable if the Evaluation Team Leader (ETL) is informed of any changes at least two weeks prior to the on-site evaluation date.

Do I have to rate each standard during the program self-evaluation for a renewal of accreditation? 
Yes, each standard and sub-standard must be rated by the advisory committee regardless of application type.

What’s the difference between On-Site Team Members and Advisory Committee Members?  
Advisory Committee Members convene twice per year and review the program. They conduct an evaluation of the program before the application is submitted.

Team Members evaluate the program during the on-site. Team members must also meet more specific criteria than that of the Advisory Members. See the Program Standards document for Team Member requirements.

Can an application be submitted with below ‘4’ average ratings?
Yes. however, the program will have improvements to make and may not be approved for an on-site evaluation. The average ratings on standards 6, 7, 8, 9 and 10 must be a 4. A program may not be approved for an on-site if the average rating on standards 1-5 is less than a 4.

Once the documentation for each standard is assembled, do I need to provide any additional documentation?
Yes, once the application is approved for an on-site evaluation, there is a list of documents that are required to be sent to the assigned Evaluation Team Leader (ETL) at least two weeks before the on-site date. A list of required documentation can be found on page 2 of the On-Site Evaluation Agreement form or located in the “On-Site” button inside your online account.

Do I have to re-apply if there are deficient items found during the on-site evaluation? 
No, if the application is submitted in a timely fashion, the program will have until the length of their application validity to correct any deficiencies.

What if I articulate my program?
The ASE Education Foundation does not define how credit transfer is structured between institutions. You should discuss articulation directly with your partner institution.

What is the number of instructional hours required for accreditation? for any of the 3 levels of accreditation? This requirement depends on the level of accreditation being sought:
Maintenance & Light Repair 540 hours
combined classroom and lab/shop instructional activities
Automobile Service Technology 840 hours
combined classroom and lab/shop instructional activities
Master Automobile Service Technology 1200 hours
combined classroom and lab/shop instructional activities
What are the instructor qualifications for accreditation? 
Instructor Qualifications
MLR A4 & A5
AST G1 & A6 Instructor Area(s) Taught.
Program must cover A1-A8
MAST Instructor Area(s) Taught : A1-A8,
(Engine Performance Instructor(s) must have A8 and L1)
Program: must cover A1-A8, L1
I teach Engine Performance for a MAST accredited program. When do I need to have the ASE L1 certification?
Instructors currently teaching Engine Performance as part of a MAST program are required to hold ASE L1 certification when the program comes due for the compliance review and/or accreditation.

I’m currently ASE Master certified. Why do I need to take the ASE G1 certification exam?
After extensive discussion with subject matter experts and with the Board, it was determined that it is in the best interest of the program and its students for all instructors to hold this certification.

I have more hours than defined by the new levels, can I teach more tasks?
Yes, the ASE Education Foundation provides the minimum standards. If your program has additional hours, resources, etc., we encourage you to teach additional tasks. Teaching additional tasks from a higher level of accreditation than you currently hold does not mean you are accredited at the higher level. You must teach all the tasks and meet all program requirements to accredit in the next level.

Are the P1, P2 and P3 percentages changing?
No, the percentages for tasks taught remain the same at P1 – 95%, P2 – 80%, P3 – 50%.

What about tools and equipment?
The updated tools and equipment list is posted in the Resources link.

Can I apply for more than 1 accreditation level?
No, a program can only apply for one level of accreditation.
Has the accreditation model changed for Collision Repair and Refinish?
Yes, there are now four accreditation options to choose from.  eEach Accreditation Option requires that the new Damage Analysis/Estimating/Customer Service (DAECS) tasks be taught.  The updated requirements can be found in the Program Standards.

Did the instructor qualifications change?
No, there has been no change to the instructor qualification requirement.   Although the new model includes Damage Analysis/Estimating tasks are now required, ASE certification in B6 is not required.

Did the number of hours change to achieve accreditation? 
Yes, because the Damage/Analysis/Estimating/Customer Service tasks require 46 hours. A breakdown of hours can be found in the Policies section of the Collision Repair and Refinish Program Standards.

Have the task lists changed? 
Yes, we have added tasks specific to Damage Analysis/Estimating/Customer Service. There were other minor additions to the other tasks list as well.

Are the HP-I and HP-G percentages changing? 
No, the percentages for tasks taught remain the same at HP-I 95% and HP-G 90%.

What about tools and equipment?
The updated tools and equipment list is posted on the Resources page.

Has the accreditation model changed for Medium/Heavy Truck programs?
Yes. The accreditation model for truck programs changed January 1, 2018 from the 2014 Standards. The new model now includes 3 accreditation options to choose from: Inspection, Maintenance, and Minor Repair (IMMR), Truck Service Technology (TST), and Master Truck Service Technology (MTST).

What if I’m currently in the process under the 2014 standards?
No. Any program that submitted under the 2014 will be grandfathered. There is a phase-out period for the 2014 accreditation standards to accommodate those that may be in process:

2014 Applications must be submitted by May 31, 2018
2014 Applications must be approved for an On-Site by September 1, 2018
2014 Applications must be approved for accreditation by December 1, 2018

Did the hours change?
Yes.
Inspection, Maintenance, and Minor Repair 540 hours
combined classroom and lab/shop instructional activities
Truck Service Technology 740 hours
combined classroom and lab/shop instructional activities
Master Truck Service Technology 1040 hours
combined classroom and lab/shop instructional activities
Did the Instructor Qualifications change?  Yes

Instructor Qualifications
IMMR T4, T6, T8 Plus any other T series ASE certification
TST Plus Instructor Area(s) Taught.
MTST Plus Instructor Area(s) Taught. Program must have instructors ASE Certified in T2-T8.
Is there a Summary of Changes document?
Yes. You can find the Summary of Changes on the website under the Resources link. Below is a snap shot of the changes.
Accreditation Level Instructor Qualifications Tasks/Hours
M/H Truck Inspection, Maintenance, and Minor Repair (IMMR) T4, T6, T8 and any other ASE Medium/Heavy Truck certifications 199 Tasks
540 hours
M/H Truck Service Technology (TST) T4, T6, T8 plus hold certification in area(s) the instructor teaches 329 Tasks
740 hours
Master M/H Truck Service Technology (MTST) T4, T6, T8 plus hold certification in the area(s) the instructor teaches.
Program must have instructors ASE-Certified in T2-T8
399 Tasks
1040 hours
Did the task list change?
Yes. The task lists are now broken into the three accreditation options. However, the required task percentages stayed the same (95% of P-1, 70% of P-2, and 25% of P-3).

What about tools and equipment?
Yes, the updated tools and equipment list is posted in the Resources link and are now broken down by accreditation level.

Can I apply for more than 1 accreditation level? 
No, a program can only apply for one level of accreditation. 

The ASE Education Foundation requires that instructors of accredited training programs must attend a minimum of 20 hours per year of recognized industry update training relevant to their program accreditation.

What is acceptable as industry-based training?
The ASE Education Foundation will accept training which is completed through organizations like (but not limited to) manufacturers, equipment vendors, accredited training service providers.

What is required as proof of completion of training?
During the on-site evaluation process, instructors must be able to provide a documented description of the training program via a brochure, flyer, training catalog, written training plan, or information from the Internet. A certificate of completion is also required. If your training source is unable to provide these items, please seek other means of training, as it will not be accepted.

Are web-based training acceptable?
You may use web-based training if you are able to provide proof of completion of training as outlined above.

What training is excluded as credit for this requirement?
Training credit will not be considered for instructor’s participation in non-technical training and activities, such as (but not limited to): First Aid training, trade shows, teaching seminars, etc. Also, work experience will not be recognized as industry-based training.

How is E-Learning defined in terms of program accreditation? 
The ASE Education Foundation’s definition of e-learning is: an electronically based instructor-managed and student-driven process that enhances and/or supplements learning—outside the regularly scheduled classroom and lab/shop timeframe—and includes integrated and scored auditable assessment and reporting in compliance with the ASE Education Foundation’s e-learning general framework criteria.

The definition is easier to understand when it is examined in smaller phrases. In other words, the instructor will determine the course content and each student will be responsible for learning the content. The course content must enhance and/or supplement the instruction delivered during regularly scheduled classroom and lab/shop instructional time. To meet the requirements, e-learning must take place outside of the classroom and lab/shop time (using a computer at home, public library, school computer lab, etc.). E-learning curricular materials must include tests to assess student knowledge and understanding of the content. E-learning instructional materials must incorporate an electronic Learning Management System (LMS) to track student progress and provide reports to the instructor.

What is a Learning Management System (LMS)?
A LMS is an interactive electronic instructional delivery platform that also includes an administrative component to monitor and report student progress, time on task, and evaluations of all learning activities performed within the LMS.

Can e-learning count toward meeting hour requirements for program accreditation in each content area? 
Yes, E-learning that is completed outside regularly scheduled program hours can count for up to
25 percent of the required hours.

For example, up to 25 percent of the hour requirement for a program accredited at the Maintenance & Light Repair level, 135 of the 540 required hours could be delivered using e-learning instructional materials.

Which tasks lend themselves to e-learning?
That’s a good question and one that requires careful consideration on the part of the instructor(s) and advisory committee. Instructors may find that e-learning may be most appropriate for the introduction of theory and demonstration of how to perform a task, similar to an instructor demonstrating performance of a task to students. Using e-learning instructional materials, some tasks may be introduced outside of regularly scheduled classroom time followed by additional information and/or ‘hands-on’ component (application) within the classroom and lab/shop time. Providers of e-learning instructional materials must identify an average or approximate time that is required to complete a learning activity. That said, many instructors say that one of the benefits of e-learning is that students can review the information as many times as necessary to learn the material.

Please keep in mind the sophistication of the software may dictate, to some degree, the tasks that can be taught via e-learning. Additionally, the program advisory committee is a valuable resource in determining the content of the instruction that could be taught via e-learning.

How do we calculate the average time to complete an e-learning activity?
Software providers should establish the average time required to complete a learning activity as part of their instructional materials package. This should be based on a study of the actual time representative students take to complete a learning activity. This study should be reviewed occasionally for accuracy. The software provider must maintain documentation that indicates when and how the study was initially conducted as well as when any subsequent reviews or adjustments were performed. The ASE Education Foundation reserves the right to review this documentation.

What kind of documentation must a program provide to the on-site team to use e-learning activities for program accreditation?
Standard 12 is specifically for programs that use e-learning to meet the hour requirements for program accreditation. Standard 12 includes six criteria that require a Yes or No response. Programs must be able to document they can achieve a ‘YES’ response for all six criteria before a program can apply the hours for program accreditation purposes.

The six criteria are:
• Is there documentation that students have access to appropriate technology for e-learning purposes?

• Are the content/tasks and program hours that are to be delivered via e-learning clearly highlighted in the course of study?

• Is there documentation that e-learning is incorporated into the content/tasks in the program plan?

• Do the instructional hours to be credited toward meeting up to 25 percent of the program specialty hour requirements correlate with the software provider’s average completion time for each instructional module?

• Is there documentation of the implementation and use of e-learning instructional materials as evidenced in a learning management system?

• Are Advisory Committee meeting minutes available to confirm that the committee has discussed and approved e-learning?

If e-learning materials are used for the purpose of program accreditation, do all of the students have to participate?
Yes, e-learning is not a selective process, but must be available to all students enrolled in the program.

Can our school develop an e-learning system and how do we know if the e-learning process being used will be acceptable to the on-site evaluation team?
The ASE Education Foundation suggests that the criteria listed in Standard 12 be reviewed first. Have the program Advisory Committee discuss and endorse the e-learning process and record the Advisory Committee’s endorsement in the meeting minutes. During the program’s self-evaluation process, provide the documentation needed to answer the six Yes or No questions. If your program can provide the documentation to answer Yes to each of the six questions for e-learning activities that take place outside of classroom and lab/shop time, up to 25% of the hours (not tasks), the e-learning option should be acceptable.

We use e-learning curricular materials during classroom and lab/shop time; will that count?
No, time spent using e-learning curricular materials during classroom and lab/shop time is already counted as part of the regular program hours.

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